Simplifying Public Procurement
When it comes to public sector procurement, navigating rules, regulations, and supplier engagement can often feel overwhelming. Yet with increasing pressure on budgets and timelines, finding efficient ways to source goods and services is more important than ever. That’s where a DPS framework—or Dynamic Purchasing System—comes into play.
This flexible and fully electronic approach is helping councils, housing providers, and public bodies streamline their procurement activities while remaining compliant with regulations.
What Is a DPS Framework?
A DPS framework, or Dynamic Purchasing System, is a public sector procurement tool used to source suppliers in a way that is both efficient and legally compliant under public procurement laws. Unlike traditional frameworks that close after a certain period, a DPS remains open, allowing new suppliers to join at any time.
It’s particularly useful when you’re dealing with services or products that are commonly available in the market-such as maintenance services, IT support, or temporary staffing.
The entire system is run electronically, and pre-qualified suppliers can respond to specific tenders (known as “call-offs”) when buyers have a need.
DPS vs Traditional Frameworks: What’s the Difference?
While both DPS frameworks and traditional procurement frameworks are used to source suppliers, they differ in a few key ways:
| Feature | Traditional Framework | DPS Framework |
| Duration | Typically fixed (e.g. 4 years) | Indefinite |
| Supplier Access | Closed after setup | Open-suppliers can join anytime |
| Suitable For | Fixed needs and projects | Ongoing, frequently procured services |
| Procurement Method | Can include mini competitions | Requires call-off competitions for each contract |
| Compliance | Regulated by procurement law | Fully compliant under UK Procurement Regulations |
A DPS framework offers more flexibility, greater market engagement, and increased opportunities for small and medium-sized enterprises (SMEs) to get involved—making it a popular choice for organisations that value diversity and adaptability.
Benefits of Using a DPS Framework
Engaging with a DPS framework can lead to several tangible benefits, especially for public sector buyers:
1. Ease of Use
The digital-first nature of DPS means all processes-from application to contract award—are streamlined online, cutting down on paperwork and speeding up supplier selection.
2. Greater Supplier Access
Because new suppliers can join at any time, buyers have access to a growing and evolving pool of vendors. This keeps competition high and pricing competitive.
3. Support for Local and SME Suppliers
The open-access model helps level the playing field, giving smaller businesses and local suppliers a better chance of participating in public contracts.
4. Better Compliance
A DPS is fully compliant with public procurement regulations. Buyers can procure confidently knowing that their processes meet legal standards.
5. Faster Call-Offs
Once suppliers are onboarded, buyers can quickly issue mini competitions or tenders when they need a specific service, saving time and effort.
Real-World Applications of a DPS Framework
Dynamic Purchasing Systems are already in use across a range of industries and sectors. Some examples include:
- Housing associations using DPS to source contractors for responsive repairs or void property maintenance
- Local governments running DPS frameworks for social care placements, allowing care providers to bid for service packages
- Education providers procuring cleaning, catering, and security services
- NHS trusts accessing temporary staffing or clinical services more efficiently
In each case, the DPS offers a blend of flexibility, efficiency, and compliance-making procurement more agile without sacrificing control.
If you’re a buyer, it’s important to understand the structure of the DPS, the onboarding process for suppliers, and how to issue tenders effectively. Engaging with an experienced procurement partner can make this transition smoother.
If you’re a supplier, participating in a DPS framework gives you ongoing access to public sector opportunities. The application process usually requires demonstrating relevant qualifications, insurance, and experience-but once approved, you can respond to call-offs as they come.
Setting Up or Accessing a DPS: Getting Expert Help
Setting up a DPS from scratch can be a detailed and resource-heavy process. For organisations that prefer not to reinvent the wheel, working with an established DPS provider or procurement consultancy can help you access a ready-to-use system that’s already legally compliant and populated with pre-approved suppliers.
These providers manage the technical setup, supplier communication, and ongoing administration, leaving you free to focus on choosing the best value for your needs.
Final Thoughts: Embracing Smarter Procurement
As procurement continues to evolve, dynamic systems like the DPS framework represent a smarter way to engage suppliers, boost competition, and deliver services with greater efficiency.
They not only streamline processes but also create a more inclusive market, giving buyers access to innovative providers who may otherwise be overlooked in more rigid frameworks.
Inprova, a UK-based procurement expert, has been helping public and private sector organisations make the most of DPS frameworks, from setup and supplier management to ongoing support. Their experience ensures that you gain all the benefits of flexibility and compliance without the administrative burden.
To learn more, visit Inprova.
