You don’t want the last thing to spoil your dream wedding in Orlando-the land filled with gorgeous resorts, magical backdrops, and skies flooded with sunshine- with transportation woes. It should be smooth and stress-free-from Disney-area venues to chic downtown locations, point A to point “I do.”
Unfortunately, oftentimes, wedding transportation ends up being an afterthought, bringing with it a lot of needless anxiety and delays-or even no-shows. Let’s walk through the top seven wedding transportation mistakes committed by couples with tips on how to avoid them so that you can celebrate with seamless joy.
- Booking Too Late
Orlando is wet when it comes to weddings almost all year round, most particularly in spring and early summer. But most couples only think that booking a few weeks in advance for their transportation may suffice, only to find out that limousines, luxury vans, or party buses are all completely booked.
How to Avoid It:
At least 4–6 months ahead of time, reserve your wedding transportation during times like prom season or busy holiday weekends; the sooner, the better. By doing so, you can secure the type of vehicle you want, get the best price, and a company that is reliable and experienced with weddings.
- Not Considering Orlando Traffic
Orlando’s traffic is especially in tourist spots like I-4, Disney, or International Drive, very erratic. A quick, 15-minute trip on a map can become a 30-minute event if you’re not careful.
How to avoid it:
Build in a 20-30 minute buffer for each leg of the journey from the hotel to the ceremony and then to the reception. If there are groups of people staying in different areas, group pickups can also save time. View from a local transport provider-the one whose fluent map of the city would pretty much tell where to avoid and go through.
- Forgetting the Wedding Party (and VIP Guests)
It may seem really tempting to just focus on the couple, but what about the bridal party parents or elderly relatives? Grandma wouldn’t appreciate being left in an Uber, and neither would the bridesmaids if they were late.
How to avoid it:
Have a list of all who need scheduled transport. Shuttle your guests to the venue, hire a sprinter van for your bridal party, and your transport plan covers all essential players so everyone comes on time and in style.
- Underestimating Vehicle Capacity
Renting a vehicle too small for your group is a sure recipe for wrinkled dresses, sweaty suits, and cranky moods. Many couples forget that formal wear takes up more room, let alone that their bridal party might include bags, gifts, or gear.
How to avoid it:
Book a vehicle that has bigger seats than you think you need. Suppose your party includes 12 people; get a vehicle rated for 15-18. A little extra space adds a lot of comfort. It looks better in photos, too!
- Not Vetting the Company
Not every transportation company is created equal. A flashy website doesn’t always mean that you have appropriate licensing, experience, or professionalism with them during the wedding day.
How to avoid it:
Read reviews about the company, ask for references, and make sure the company is fully licensed and insured. Enquire if their drivers know your venues and whether they’ve done weddings in the Orlando area before. Bonus points if they provide a dedicated coordinator for the day-of schedule.
- Skipping the Photo-Op Planning
This limo or vintage car is an accessory, not purely transportation. Tight schedules or improper venues can deprive you of some of your best photos, though.
How to avoid it:
Let your photographer know well in advance about the vehicle so that they can plan their shots around it. Whether it’s a classic Rolls-Royce at Eola Lake or a sleek party bus pulling up to a Winter Park venue, schedule time to spend with the vehicle for shots.
- Not Planning for the End of the Night
Most couples forget to arrange for some kind of transportation after the reception, especially if they’re going to a hotel other than the wedding venue or are leaving immediately for their honeymoon. No one gives rides to people from party to party; you must arrange it!
How to avoid it:
Arrange for a getaway car at the end of the night-whether a posh sedan, limo, or even a decorated golf cart for a resort wedding. Adds style to your exit and ensures a safe, stylish trip to your hotel.
Final Thoughts
Orlando has the most magical venues and most memorable experiences, but getting there includes everyone’s serious planning. Although it may not be the showiest checklist item in the wedding process, it becomes one of the most significant in order to keep the event running on schedule and relatively stressful. Avoid these common mistakes so you may deliver your big day without a hitch-and all your guests and treasured memories arrive in style.
Reach out Elegance Transportation Inc. today for custom packages suited to your venue, group size, and schedule.
